Development and Data Entry Associate

Department: Development & Business Office
Reports to: Director of Development/ Director of Business Operations

Development Office:
1. Annual Fund:

  • pull solicitation lists and create mailing lists for all direct mail solicitations
  • assist in preparing the solicitation mailings
  • gift entry and processing for all donations and pledges including payroll deductions and matching funds and track all constituency giving
  • distribute copies of all checks received and create Veracross reports for Business Office
  • generate all acknowledgement letters for Director of Development and Head of School
  • send pledge reminders and reconcile Annual Fund numbers monthly with business office, including monthly gift payments
  • create Annual Fund board reports monthly
  • pull LYBUNTS periodically and any other Veracross reports requested by Director of Development

2. Events:

  • Assist Director of Development in planning and organizing events when needed and track and maintain lists of attendees for Fall Festival, Garden Day, Pancake Breakfast, Leadership Dinner, Grandparents and Special Friends Day and Gala. Create online portals for guest signup and payments for golf tournament and Gala
  • Gala – Manage BidPal auction site and the WordPress auction site, track tickets, sponsorships, overall guest list. Handle all acknowledgement letters & emails and auction donor/recipient correspondence post event
  • Grandparents and Special Friends Day – Write invitation letter and sends letters to each classroom (3 weeks before the event), track attendees, create nametags, work with teachers to prep docents
  • Leadership Dinner – Assist in implementation of annual donor dinner

3. Alumni:

  • Maintain alumni database and continually update alumni emails
  • Assist with organization of the annual Alumni Luncheon

4. Capital Campaign

  • Gift entry and processing for all Capital Campaign donations and pledges, sends pledge reminders and prepare acknowledgment letters.

Business Office:
1. Perform accounts Payable Entries, processing, filing and record retention
2. Assist with Sales Tax Schedule preparation
3. Perform other tasks as assigned in the allotted 10 hours per week designated as Business Office time